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City Hall Phone254-897-2272

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Looking for Volunteers

Looking to volunteer?  Interested in learning more about the City and how policies are made?

Volunteer for one of our boards: Planning and Zoning, Preservation Board, and Convention and Visitors Bureau (CVB).  See below for details.  Contact City Hall for applications.

 

Historic Preservation Commission  *******IMMEDIATE OPENINGS****** We are currently looking for Four (4) Boardmembers

…consists of five (5) members appointed by the city council, who, upon application and demonstration of their qualifications, are citizens of the city (to the extent available) with primary consideration given to professional members from the disciplines of architecture, history, urban planning, real estate, legal, archeology, or other disciplines related to historic preservation.

The HPC shall have at least one (1) member that resides or owns property within the Historic Preservation Overlay Zoning District.  All HPC members must have a known and demonstrated interest, competence, or knowledge in historic preservation within the city and/or the county.  The HPC as a whole shall represent the ethnic makeup of the city.  HPC members shall be identified by place numbers 1 through 5 and the terms of office served [shall] be staggered. The city council may reappoint commission members as their terms expire not to exceed three consecutive terms. The mayor shall fill any vacancies that may occur before a term has expired, only for the remainder of the term.

Any member may resign by submitting a letter of intent to the HPC that has been read into the official commission minutes and forwarded to the mayor. The city council may terminate any commission member upon the cause of an appropriate hearing or upon the absence of three (3) unexcused, consecutive regular commission meetings within a calendar year.

The chairperson, vice-chairperson, and secretary of the HPC shall be elected by and from its membership.

The commission shall meet at least six (6) times annually but monthly if needed.

DUTIES:

Make recommendations to the city council for the employment of staff and professional consultants as necessary to carry out the duties of the commission.

Adopt parliamentary rules and procedures necessary to carry out the business of the commission, which shall be ratified by the city council.

Review and take action on the designation of landmarks and the delineation of the Historic Preservation Overlay Zoning District, which shall be ratified by the city council.

Recommend and confer recognition upon the owners of landmarks or properties within the Historic Preservation Overlay Zoning District by means of certificates, plaques, or markers.

Review and recommend to the city council and other applicable city boards and commissions all proposed changes to the zoning ordinance, general plan, or other adopted policies of the city that may affect the purpose of the ordinance.

Conduct public hearings and provide comments on buildings, objects, sites, structures, and districts for nomination to the National Register of Historic Places to the state historic commission. Such recommendations shall be guided by the criteria established in the National Historic Preservation Act of 1966, as amended.

Implement and maintain a system of survey or inventory of significant historic, architectural, and cultural landmarks and all properties located within designated overlay districts located in the city. Such information shall be maintained securely, and be made accessible to the public, and should be officially validated through physical inventory at least once a month.

Monitor and report to the state historical commission all actions affecting any Recorded Texas Historic Landmark, State Archaeological Landmark, National Register property, and any locally designated landmark, as deemed necessary.

Increase public awareness of the value of historic, cultural, and architectural preservation by developing and participating in public education programs.

Review and take action on certificates of appropriateness applications for compliance with adopted design guidelines pursuant to this article.

Develop, prepare, and adopt specific design guidelines which shall be ratified by the city council for use in the review of certificates of appropriateness applications.

Prepare and submit annually to the city council a report summarizing budget costs, goals and objectives, and work completed during the previous year, as well as anticipated budgetary requests.

Make recommendations to the city concerning the utilization of state, federal, or private funds to promote the preservation of landmarks and overlay zoning districts within the city.

Recommend to the city council the acquisition of endangered landmarks by demolition where its preservation is essential to the purpose of this article and where private preservation is not feasible.

Propose incentive program(s) to the city council for local property owners of historic landmarks or within the local Historic Preservation Overlay Zoning District.

Review and take action on all city preservation-related incentive program applications involving work on landmarks and the overlay zoning district for compliance with adopted design guidelines pursuant to this article.

Accept on behalf of the city government donations of preservation easements and development rights as well as any other gift of value for the purpose of historic preservation, subject to the approval of the city council.

Provide comment to the state historical commission on any federal undertakings (projects utilizing federal funds or requiring a federal permit) pursuant to section 106 of the National Historic Preservation Act of 1966, as amended.

The Planning and Zoning commission

…consists of 5 members to be appointed by the city council.

Terms of office. The terms of 3 of the members shall expire on January 5th of each odd-numbered year and the terms of 2 members shall expire on January 15th of each even-numbered year. The members of the commission shall be identified by place numbers 1 through 5. The odd-numbered places shall expire in the odd-numbered years; the even-numbered places shall expire in the even-numbered years. Commission members may be appointed to succeed themselves. Vacancies shall be filled for unexpired terms, but no member shall be appointed for a term in excess of 2 years. Newly appointed members shall be installed at the first regular commission meeting after their appointment. The city council may terminate any commission member upon the cause of an appropriate hearing or upon the absence from three (3) unexcused, consecutive regular commission meetings within a calendar year.

A chairperson and vice-chairperson shall be elected annually from among the commission’s membership [and] at any other times that these offices may become vacant. In the absence of both the chairperson and vice-chairperson, the commission shall elect an acting chairperson.

A secretary shall be appointed from the members of the commission or from staff personnel assigned by the city’s chief executive officer to serve the commission.

The commission shall advise the city council on those matters falling within its charged responsibilities in a manner reflecting concern for the overall development and environment of the city as a setting for human activities.

The members of the commission shall regularly attend meetings and public hearings of the commission and shall serve without compensation, except for reimbursement of authorized expenses attendant to the performance of their duties.

The chairperson, or in his or her absence the vice-chairperson, shall preside at all meetings and shall decide all points of order or procedure. All letters of transmittal from the commission to the city council shall be over the signature of the chairperson.

The secretary shall be the custodian of the minutes and other official records, shall attend to the correspondence of the commission, and shall cause to be given such notices as are required and in the manner prescribed by law.

The planning and zoning commission currently meets on the third (3) Thurday of each month at City Hall.

The planning and zoning commission shall be an advisory body to the city council, and shall make recommendations regarding changes of zoning and permanent zoning to be given to newly annexed areas, and shall make recommendations regarding specific use permits and the approval of the plats of subdivisions as may be submitted to it. The planning and zoning commission shall serve in an advisory capacity on any planning-related item(s) in the city.

Convention and Visitors Bureau (CVB) Advisory Board

…consists of five (5) voting members and one alternate. The board members and alternate shall be appointed by the city council and shall consist of residents of the county or be owners or operators of a tourism-related business that is located in the county. A majority of the board shall be residents of the county.

The board’s primary responsibility shall be to review applications for funding from hotel occupancy tax and to submit recommendations for funding in writing to the CVB director, who will, in turn, submit the board’s recommendations in writing to the city council. The board shall also serve, under the direction of the CVB director, as a networking and planning group with regard to marketing, promotion, and planning of tourism-related events, activities, and services.

The terms of office shall be two years. Terms will be staggered so as not to have more than 3 terms expiring in the same year. Each board member will be appointed for a term of two (2) years. The alternate board member is subject to the same rules of the term as the five (5) voting members. The alternate, during the term of appointment, can serve on the board as a voting member for the purposes of either:

(1)     To ensure a quorum for a meeting; or

(2)     To fill the unexpired term of a voting member in the event of a vacancy.

 All qualified persons must complete an application and return it to the CVB director for submission to the council. Applications are not to be considered binding and the majority vote of the council shall be final. No board member shall serve consecutive terms, and upon completion of a term, the retiring board member must have a waiting period of at least one (1) year before being considered for reappointment to the board. If a voting board member fails to attend three (3) consecutive meetings, that member will be removed from the board and the alternate will take the vacated seat as a voting member for the remainder of the unexpired term. Vacancies that occur because of resignation or the individual no longer meeting qualifications to be a board member, can be filled for the remainder of the unexpired term by either the alternate or in the same manner as regular end-of-term appointments are filled.

Meetings are typically held monthly and additional meetings may be held as deemed appropriate by the CVB director. The CVB director shall conduct the meetings but is a non-voting member. Notice of meetings shall be posted on the bulletin board at city hall no later than 72 hours prior to the meeting.